Tips for a Successful Request for Proposal (RFP) Response


 

    1. Go online and register as a vendor with the Purchasing Division’s Vendor Management System. Your firm will be notified of any upcoming solicitations for areas in which you have registered.
    2. Read the RFP in its entirety.
    3. It is recommended that vendors continue to review the State of Nevada, Purchasing Division's website frequently for amendments or changes issued for the solicitation in which you intend to respond.  It will be the vendor's responsibility to retrieve amendments from the Purchasing Division's website.
    4. Vendors can submit questions via the Question Submittal Form as specified in the Written Questions and Answers section of the appropriate RFP.
    5. Do not make any assumptions regarding the solicitation.  If it is unclear, submit a question as  noted above.  
    6. Pay close attention to the dates and times of deadlines listed in the RFP and/or amendments.
    7. Be sure to review the sample contract form and required insurance limits enclosed within the RFP and/or amendments.
    8. Recheck your response for accuracy prior to submitting it to State Purchasing.  RFP responses may be changed until the opening date and time.  However, after the response is opened it is too late.
    9. Proposal should be packaged and submitted per the Proposal Submission Requirements, Format and Content section of the appropriate RFP.  Care should be given to provide the required number of copies as well as the required CDs or Flash Drives.
    10. DO NOT ask questions or discuss the contents of the RFP with anyone other than the RFP’s designee.
    11. Be sure to sign and/or initial your response in all required sections.    
    12. Emphasis should be concentrated on conformance to the RFP instructions; responsiveness to the requirements and completeness and clarity, while providing competitive pricing and services.