Excess and Used Vehicle Acquisition Process


Excess Vehicle Acquisitions by State Agencies

  • The Purchasing Division facilitates excess vehicle reallocation, sales, and disposals.
  • All excess vehicle acquisitions require Board of Examiner (BOE) approval prior to the vehicle acquisition. Click on this link to access the BOE State Vehicle Purchase Form.
  • Agencies wishing to acquire an excess vehicle may contact the Purchasing Division for assistance with the location and acquisition process of an excess vehicle.
  • Due to a vehicle’s original funding source there are different acquisition scenarios that can apply to an excess vehicle.

    Vehicles purchased by General Fund Agencies

    • Excess vehicles may be reallocated to another State agency at no charge.
    • Requires a completed Interagency Vehicle Transfer Form be submitted to the Purchasing Division and the BOE vehicle acquisition approval document(s) must be attached.

      Vehicles purchased by Highway Fund Agencies

      • Must be sold 
        • Currently NDOT establishes the sale price for their vehicles.
        • Other highway funded vehicles are sold at ½ of wholesale value established by the Purchasing Division using a product of Kelley Blue Book. 
         
      • Payment is made by an Interagency transfer of funds which will be processed through the Purchasing Division.
      • Requires a completed Interagency Excess Vehicle Advantage RXQ Form be entered in to Advantage where it will be electronically transmitted to the Purchasing Division along with the approved Board Of Examiners(BOE) BOE State Vehicle Purchase form acquisition approval which must be attached in Advantage to the requisition.

        Vehicles purchased by Fee Funded Agencies

        •  Must be sold:
          •  Fleet Services Division vehicles may be purchased for 75% of wholesale value established by Fleet Services Division using Kelley Blue Book.
          •  Other fee funded vehicles may be purchased for 1/2 of wholesale value established by the Purchasing Division using a product of Kelley Blue Book.
           
        • Payment is made by interagency transfer of funds which will be processed through the Purchasing Division.
        • Requires a completed Interagency Excess Vehicle Advantage RXQ form be entered in to Advantage where it will be electronically transmitted to the Purchasing Division along with the approved  BOE State Vehicle Purchase form acquisition approval which must be attached in Advantage to the requisition.

          Non-State Agency excess vehicle purchases

          • Must be sold through the State of Nevada Purchasing Division.
          • Requires the approval of the Purchasing Division Program Administrator.
          • Vehicle cost will be established as set forth in the guidelines above.
          • An invoice for the established cost of the vehicle will be generated by Nevada State Purchasing Division.
          • Payment terms: Payment in full by check or money order is due at the time of vehicle pickup. Vehicle title and keys cannot be turned over to buyer until payment is made in full.

            ALL PRIVATE PARTY SALES MUST BE TRANSACTED THROUGH OUR PUBLIC AUCTION SALES.

            • Agencies wishing to acquire an excess vehicle should contact the Purchasing Division. The Purchasing Division manages the excess vehicle program and will assist the agency in locating a suitable vehicle and will then guide the agency through the vehicle purchase process.