State Surplus Program

Disposition form for Excess, Beyond Repair, Lost/Missing/Stolen, Donation, or Location Transfer of any State Owned Property.
Property Disposition Report (PDR fillable form)

This form may be used when donating to a Non-Profit organization.
Receipt of Excess Property

Form used when turning in Vehicles or Equipment to the State Purchasing Warehouse.
Vehichle/Equipment Turn-In Form

The Excess Property Program is designed to maximize the use of and reallocate usable property within the State. 

• We DO NOT operate a junkyard and as such our drivers are authorized to pick-up only property that can be reallocated or sold at auction. 
• The driver, at his discretion, may authorize the agency to dispose of items deemed unusable.
• Property will be picked up by appointment in the Reno/Carson City and Las Vegas areas, after the Property Disposition Report (PDR) is approved by Property Management.
• Please refer any questions regarding pick-up to Cynthia Angel at 775-515-5014 for the Reno/Carson City area and Keith Linford at 775-546-3638 for the Las Vegas area.
• To ensure that property will be picked up the first time our driver stops by your office, please be sure that the following has been completed as soon as you receive the pickup notice:

1.  Do not remove Blue State I.D. tags, however, any other tags should be removed.  
2. Centralize all items.
3. Disassembled property before driver arrives.
4.  Desks, file cabinets, and shelving units must have all materials cleaned out prior to pick up.
5.  Provide assistance to driver for large pick-ups or if property is heavy or bulky and cannot be removed alone.
6. Offices moving an entire room or building may be referred to Buildings and Grounds for a contractor to be assigned.

If agency fails to comply with the above, the pick-up may be rescheduled.

• Carson City Surplus Warehouse
  We are now located at: 1700 Forrest Way Carson City, NV 89706
  Hours: Monday - Thursday: 7:30am - 3:30 pm
  Friday-By appointment Only

• Reno Warehouse
  2250 Barnett Way Reno, Nevada 89431
  To set up an appointment, please contact Cynthia Angel at (775) 515-5014 or email sp@admin.nv.gov

• Las Vegas Warehouse
  7055 Placid St Las Vegas, NV 89119
  Hours: Monday - Thursday: 7:30am - 3:30 pm
  Friday-By appointment Only
  For an appointment, please contact Keith Linford (775) 546-3638

Excess Vehicle Acquisitions

• The Purchasing Division facilitates excess vehicle reallocation, sales, and disposals.

• Agencies and local government wishing to acquire an excess vehicle may contact the Purchasing Division for assistance with the location and acquisition process of an excess vehicle.

How to purchase a Nevada Surplus vehicle:

Once it is established you are eligible by NRS 333.220(3) to receive State Surplus (State, Local Governments, Schools, Colleges, Certain Non-Profits), you may pick out a vehicle that is available for sale in the State Purchasing Warehouse located at 2250 Barnett Way, Reno, NV 89512.

• Contact State Purchasing Surplus Office at 775-515-5012 to arrange a time to meet in Reno to test drive any vehicle. 

• When you pick out a vehicle, sale price will be quoted, and it will be placed on hold so the sale process can take place.

• An invoice will be created and emailed to you.

• For all other organizations: When the check is received by you, contact Surplus to make an appointment to sign the invoice & pick up title and keys. 

ALL PRIVATE PARTY SALES MUST BE TRANSACTED THROUGH OUR PUBLIC AUCTION SALES.

• Agencies and local governments wishing to acquire an excess vehicle should contact the Nevada State Purchasing Division Surplus Office. The Purchasing Division manages the excess vehicle program and will assist the agency in locating a suitable vehicle and will then guide the agency through the vehicle purchase process.

STATE EXCESS FURNITURE AND EQUIPMENT

Property is available only to Government agencies and eligible non-profit organizations within the State of Nevada. Properties received are not intended for private or personal use!  Items listed are on a first come, first serve basis, with no guarantee expressed or implied. It is the perspective agency's responsibility to verify description and condition of furniture or equipment and to arrange for the pickup and transportation of property.

• Agencies may request pictures and property to be held by contacting Judy Gates via email or at (775) 684-0192.  
• Property will be held for a period of three (3) working days.  
• Reallocation of State Property will begin at the State Agency level.  
• Non-profit organizations will be eligible to receive property after five (5) days of item being posted.

Do I have to do an inventory?

All agencies are required to do a physical inventory at least once a year, pursuant to NRS 333.220. Agencies may choose the time that best works for their agency to conduct their physical inventory.

What if the item does not have a State ID tag?

If the item(s) were not purchased through State Purchasing, fill out a Property Disposition Form (PDR) and select the box for NEW STATE ID TAG. Provide the accounting information used to acquire the item(s), purchase order and invoice with total amount paid. If the item(s) was purchased through State Purchasing, please provide the purchase order number.

What if I have a missing item(s) on my inventory?

Report the missing item(s) immediately to your agency head and make note in the 'notes' field using an FC document. Keep the item(s) on your inventory for 2 inventory cycles as it may turn up. After the 2 inventory cycles, request State Purchasing to remove from your inventory with detailed explanation using a Property Disposition Report. Backup that shows the 2 inventory cycles were completed, with notes on each year that the specific item(s) were not found, is required

How do I update my Date of Last Inventory?

In ADVANTAGE, 'Go To' FADU. Enter Location Code, month and year inventory was completed, then F6 ('Updated' will appear at the bottom of the screen).

Do I have to notify Purchasing if the item(s) don't have a State ID tag and I want to get rid of it?

Yes. State Purchasing must approve disposal of ALL property, no matter the cost and whether or not the property has a State ID tag.

What if an item has been stolen?

Complete a Property Disposition Report (PDR) and attach the police report or memorandum with a detailed explanation of event. State Purchasing will review each circumstance.

How do I transfer an item to another agency?

Fill out a Property Disposition Report (PDR) and have the Agency receiving the item(s) sign for them. Ask the receiving agency for their location code and process a Fixed Asset Modification (FC) document to complete the transfer. Note: Property can only be transferred to another State Agency

Is it possible to transfer all items in one location to another?

Yes. Contact State Purchasing with location information and our office will take care of this for your Department.

How do I order duplicate tags?

Fill out a Property Disposition Report (PDR) and check the box for Duplicate Tag, include the original tag number.

Can I delete my own property tags?

No. Only State Purchasing can delete items from your inventory. This must be done on a Property Disposition Report (PDR) with a detailed explanation.

FAS1 screen shows the item is still in ADVANTAGE but not in DAWN?

FAS1 will always show the item in the system. At the bottom of that screen, look at 'LAST DISPOSITION DATE', if there is a date in the field, the item has been removed from your inventory.

How do I add information to the "notes" field?

This is done in the ADVANTAGE using the FC (Fixed Asset Modification) document. Enter your State ID tag number, tag type (E, U, V, X) and betterment as 00 (zero). Click on the 'Equity Distribution' tab, enter notes in fields 1-5; box 6 is reserved for the Controller's Office only.

What if I have a blue tag that is not on an item?

Use the FAS1 screen; look up the tag number to see what item the tag belongs to and location. If the item already has another tag, return the unused tag to State Purchasing with explanation.

I have items to donate or dispose of, can an employee take them home?

No. State Employees are never authorized to take any State property home (SAM 1538.0). Items may be donated to a non-profit organization. List of approved non-profit organizations can be found on State Purchasing’s website.

Do I need to "scrub" the hard drive of a computer/laptop I am donating?

Agencies must ensure all devices undergo electronic media sanitization before it is transferred, donated or otherwise disposed of by appropriate agency IT personnel. A departmental Policy and Procedure should provide the specific information and requirements. Contact State EITS with any questions.

Who do I call if I still have more questions?

Contact State Purchasing at 775-684-0170

I've submitted a PDR, but haven't received authorization to dispose yet. Who should I call?

The process of approving PDRs can last up to 30 days. If there is a special circumstance or if it has been more than 30 days since you submitted the PDR, then you may send an email sp@admin.nv.gov requesting information on the PDR.